10] Office of the Municipal Accountant
Internal Services
1. Facilitate Request for Net Take Home Pay, Photocopy of Payrolls and Certification
The said documents are required for loan application or renewal and other random requests not related loans.
2. Facilitate Submission of Barangay Reports
The Barangay reports consist of the monthly to yearly bank reconciliation reports and other financial reports of 57 barangays that is required by the Commission on Audit for submission.
3. Issuance of Accountant’s Advice for Check Issued
The Accountant's Advice is the final step in the releasing of check, the payee's name and amount and the check number. The said document upon approval by the Accountant will be submitted to the Land Bank of the Philippines for recording purposes.
4. Issuance and Verification of Loan Repayments and Availability of Funds The said document is issued for any request on loan application, loan renewal and repayment.
5. Pre-Auditing and Recording of Collections and Deposits
The said process is required before recording the details in the Accounting System. The official receipts and deposit slips is thoroughly reviewed to vouch with the attached summary of collections and deposits.
6. Preparation of Financial Statements
The preparation of the financial statements is made monthly and yearly and sometimes quarterly as requested by the national agencies and stakeholders. The highlight however will be the year end financial report as this is the basis of the overall financial stability and condition of the municipality.
7. Processing of Disbursement Voucher/ Payroll & Other Government Money Payment
8. Processing of Liquidation Reports of Cash Advances & Inventories of Supplies
The liquidation report is the final document to close any cash advance previously released to a certain employee for purposes of travel and other special events that need cash advances.
This requires the signature of the end user, the Accountant and the Mayor.
9. Processing of Purchase Request and Program of Works
This is the startup document required to process procurement. The Head of the end user shall sign the first box, the second box is signed by the Treasury Office to signify the availability of the requested amount and the last box is signed by the Mayor.
10. Processing of Supplies Availability Inquiry for the Status of Supplies
The supplies Availability Inquiry Form is required in the procurement of supplies in order to liquidate previous inventory of supplies before the issuance of the new procurement is approved.
11. Receiving & Recording of Request for Realignment/ Advice of Allotment / Releases/ Inter-Office Memo/Letter.
This task is mainly focused on the availability of funds which is verified beforehand in the record of the Budget Monitoring System (BMS).
